🏠 For real estate agencies across Europe

Properties, contracts, deadlines.
All under control.

Blina Desk for real estate agencies is software for property professionals in Italy, Germany, Austria, Switzerland and France. What it does: property portfolio, rental and sale contracts, calculation aid for ISTAT / index-linked rent adjustments, viewings agenda, commissions, e-invoicing, AI buyer-matching. Who it's for: real estate agencies and property managers from 1 to 50 agents, with mixed residential and commercial portfolios across multiple EU countries. Why: flat monthly price, €69 for the first user and €19 per extra person, rent-adjustment calculation aid, no per-property fee.

Try free for 30 days → See pricing
No credit card 🇩🇪🇦🇹 Energieausweis + 🇨🇭 GEAK + 🇮🇹 APE EU servers
The problem

Scattered portfolio, missed deadlines, manual commissions.

Property data in Excel, photos in the cloud, contracts in folders, deadlines on a paper calendar. Every forgotten task costs money, every lost client is a commission flying out the window.

🗂️

Property portfolio scattered

Property data in Excel, photos in Drive, contracts in folders, floor plans in the owner's WhatsApp. When you need to find a property for a client, you waste 20 minutes.

📅

Contract deadlines forgotten

Lease expiring in 6 months — legal notice period to track. Rent indexing (ISTAT IT, Mietspiegel DE), rent caps, indexed rents. Every miss means trouble or a lost client.

💰

Commissions: who knows what we earn?

Sale brokerage fees, rental commissions, VAT, social charges. Manual calculations, late invoices, chaotic accounting.

🤖 Blina AI — free, included everywhere

Blina AI is included in every plan.

Search properties, ask about contract deadlines, summarize viewings. The free Blina AI answers for you. For autonomous actions (drafting contracts, commissions, reports) activate Blina AI PRO.

💬 "Which leases expire in the next 60 days?"
💬 "Find properties under €200k in Munich Schwabing"
💬 "Summarize this week's viewings"
💬 "How many active buyers/leads this month?"
💡 For autonomous actions (drafting contracts, commissions, detailed reports) activate Blina AI PRO →

Note: AI features are intended solely for research, analysis, documentation and drafting. The results do not constitute legal, tax or notarial advice. All contracts and legally relevant content must be reviewed by a professional before use. Blina Desk is management and organization software for real-estate professionals and does not provide legal, tax or notarial services.

The solution

The full workflow from listing to closing, in one platform.

4 modules that talk to each other. List a property → automatic match with buyers → contract with deadlines → commission and e-invoice. Without entering data twice.

🏠

Real Estate module

Property portfolio, contracts, deadlines, viewings, maintenance.

  • Overview dashboard with KPIs (total properties, rented units, monthly income, open maintenance tickets)
  • Properties (apartment/house/office/commercial/land) with floor area, year built, condition
  • Units (Apartment 1A, Parking spot 12) with m², rooms, energy certificate (APE/Energieausweis/GEAK), rent
  • Tenants with personal data, income, deposits, status (active/ended)
  • Lease contracts with duration, rent, deposit, payment frequency, calculation aid for ISTAT/Mietspiegel rent adjustments
  • Payments tracked per contract (open/paid/late/partial) + automatic notifications
  • Maintenance: requests with priority, status, photos, costs, intervention notes
  • Tasks linked to properties (viewings, maintenance, buyer follow-up)
  • Documents + AI Chat per property/unit/contract (ask AI about your portfolio)
💰

Sales module

Contracts, commissions, e-invoicing.

  • Overview dashboard with 4 animated KPIs (revenue, monthly delta %, payments, overdue)
  • Fees and brokerage commissions (sale/rental) with automatic VAT calculation
  • XRechnung Germany/Austria + QR-bill Switzerland + FatturaPA Italy
  • Convert quote → order → invoice with automatic line items
  • "Send by Email" with PDF attachment + "Request digital signature" eIDAS (brokerage agreements, mandates)
  • Activity history per property and client (account statement in 1 click)
  • Brokerage commissions per sale with automatic calculation
  • Dunning for late payers (rents) at 30/60/90 days
🤝

Customers module (CRM)

Buyers, tenants, owners, agents.

  • 3 areas: Accounts, Contacts, Leads — unified records for buyers/tenants/owners/agents
  • Leads with score 0-100% + convert to Account+Contact in one click
  • Automatic match Property ↔ Buyer request (tags, price, location)
  • Color-coded custom tags (Looking to buy, Sold, Rented, VIP)
  • Unified activity timeline (emails, calls, viewings, contracts, invoices)
  • Quick notes per client or property (preferences, needs, background)
  • Negotiation pipeline with stages (interested, offer, closing, completed)
  • Full master data (VAT ID, tax code, IBAN, e-invoicing)
  • Direct calls from the integrated phone + email send from templates
📒

Accounting module

Cash, bank, receipts. Automatic posting from Sales. For agencies that handle their own books.

  • Hierarchical chart of accounts (SKR03/SKR04 Germany + Austrian EKR + Swiss SME + Italian)
  • Double-entry bookkeeping with automatic account reconciliation
  • Automatic posting from Sales (commission/rent received → entry auto-created)
  • Notary costs / closing fees + posting from the rent-adjustment calculation aid
  • Monthly/quarterly VAT return + VAT registers
  • Banks with CSV/MT940/CAMT import and automatic reconciliation
  • Reports: trial balance, P&L, balance sheet, cash flow
  • Export DATEV / CSV for the accountant
⚡ Optional add-ons

Three optional superpowers for the agency.

Add them when you need them, switch off when you don't. Designed for the everyday work of real estate agents across Europe.

⚡

Automations +€55/month (annual)

Deadlines, indexing, dunning: all automatic.

Real example: Lease 6 months from expiry → email to owner + tenant + task assigned to agency.
→ Never miss a renewal again.
  • Deadline reminders (renewals, registrations, task for notarial processing)
  • Calculation aid for rent adjustments (Mietspiegel / ISTAT), monthly
  • Rent late → tiered dunning emails
  • Viewing completed → follow-up email to client
💬

Blina WhatsApp Coming soon +€31/month (annual)

When the agent is at a viewing or in negotiation, talk to Blina via WhatsApp.

Real example: Agent after viewing: "Blina, client Schmidt saw Friedrichstraße 12, very interested, wants to come back Saturday"
→ Viewing logged, follow-up scheduled, client record updated.
  • Log viewings, offers, follow-ups from WhatsApp
  • Look up property records on the move
  • Update negotiation stage in the pipeline
  • Agents only (not for clients)
🤖

Blina AI PRO +€63/month (annual)

The assistant that handles contracts, commissions and matches autonomously.

Real example: "Generate €4,500 commission for the sale of Bauernstraße 8 to client Bauer"
→ Commission calculated, e-invoice generated, posting automatic.
  • Creates standard lease/sale contract drafts
  • Automatic match Buyers ↔ compatible properties
  • Generates reports (portfolio, deadlines, agent performance)
  • Autonomous workflows (contract signed → task for notarial processing + commission)
How it works

Up and running in 60 minutes.

No installs, no servers, no IT. Open your browser and go.

You register the agency

Company account in 5 minutes. Enter your details (VAT ID, professional registration, head office, agents).

You import portfolio + clients

Upload properties from Excel/CSV. Import client records and active contracts. From day one you have the full picture.

You sell and rent

List properties. Match buyers. Generate commissions and invoices. Everything connected and automatic.

Pricing

One price. Everything included.

Pre-built bundle for real estate agencies. No hidden costs. €69 for the first user, €19 per extra person — all sector modules included. No quotes.

Real Estate Agencies Bundle
Real Estate Agencies
€55/1st user
+ €19 per extra person
+ €13.30 per extra person (annual)

Everything included

  • 🤖 Blina AI (free)
  • Base
  • 🏠 Real Estate
  • 💰 Sales
  • 🤝 CRM
  • 📒 Accounting
  • 📁 Documents
  • 📋 Tasks
  • 📝 Notes
  • 📅 Calendar
  • ✍️ Digital signature
Try free for 30 days →
No credit card · Cancel anytime · VAT excluded
vs ImmobilienScout24 CRM, FlowFact, OnOffice, Idealista CRM, Apto

Built for 2026, not 1998.

Most real estate software is still designed for the office desktop. Blina starts mobile-first, with built-in AI.

Feature
Blina
Traditional
Cloud + mobile + WhatsApp for agents
✓
✗ Desktop PC
Blina AI integrated (matching, contracts, reports)
✓
✗
Multi-country e-invoicing for commissions
✓
△ Add-on module
Calculation aid for rent adjustments (ISTAT / Mietspiegel)
✓
△ Manual calculation
Transparent pricing from €69/month
✓
✗ €1.5-3k setup + €600-1500/year + portal fees
🔐 Permissions and privacy

Each team member sees only what they need to see.

The agency manager sees everything. The agent sees ONLY their own clients and assigned properties. The front office sees contracts and appointments, NOT individual agents' commissions. Configurable in 2 clicks, without calling IT.

👔

Agency manager

Sees everything: portfolio, agents, commissions, accounting, statistics. Configures permissions for the others.

🤝

Agent

Sees THEIR own clients and assigned properties, logs viewings, generates contracts. Does NOT see other colleagues' commissions.

📋

Front office

Sees viewing appointments, contracts, lease deadlines. Does NOT see individual agents' commissions or internal margins.

FAQ

Frequently asked questions

Can I publish on external portals (ImmobilienScout24, Idealista, Rightmove)?
We are working on XML feed integration with the main European portals (ImmobilienScout24, Immowelt, Immonet, Homegate, Idealista, Rightmove, Immobiliare.it). Currently manual Excel/CSV export. 2026 roadmap: automatic publishing on request.
Does it calculate rent adjustments automatically?
It provides a calculation aid for annual rent adjustments based on local benchmarks: ISTAT (Italy), Mietspiegel (Germany), indexed rent (Austria), mortgage reference rate (Switzerland), with reminders for the rent-cap rules (Mietpreisbremse DE). The tool computes the proposed figure and can notify owners and tenants, and it archives the calculation history. Whether a specific adjustment is legally enforceable depends on the lease clause and the applicable national tenancy law, so each adjustment should be reviewed before it is applied.
Does it issue e-invoices for commissions?
Yes. XRechnung B2B per EN 16931 (the German B2B e-invoicing obligation is being phased in from 2025 onwards). Automatic VAT calculation. Delivery via the Peppol network or email attachment. Also QR-bill for Switzerland and FatturaPA via SDI for Italy.
How many agents can I add?
The first user is included in the bundle price. Each additional person (agents, front office, accountant) is €19/month (€15.20 on the annual plan, with the −20% discount). You only pay for the people who actually use Blina Desk — no quotes, no lock-in.
Can I register contracts with tax authorities automatically?
No. Notarial deeds and land-registry entries are handled exclusively by the competent authorities (notaries and land registries). Blina Desk helps you prepare the full dossier (sale contract draft, land registry template, energy certificate, notary fee calculation aid) ready to hand over to the notary, but does not perform notarial or registration acts. Document hand-off to notary software (e.g. RA-MICRO, AnwaltsOffice in DACH) is available on request as a custom setup. For Italy we are working on document preparation for telematic registration with Agenzia delle Entrate.
Can I import data from another agency software?
Yes. We support CSV/Excel import for properties, clients, contracts, negotiations. For full migrations from FlowFact, OnOffice, Idealista CRM, Apto, EstateOffice, propstack, ConneXion contact us — the import is free for new customers.
Does it work for properties in multiple European countries?
Yes. Multi-country support for energy documents: APE (Italy) + Energieausweis (Germany/Austria) + GEAK (Switzerland). XRechnung Germany/Austria + QR-bill Switzerland + FatturaPA Italy. Multi-currency EUR/CHF. Agencies with cross-border clients (e.g. South Tyrol, French Riviera, Swiss border) can work without buying foreign software.
Can I cancel anytime?
Yes, anytime from the subscription page. The monthly plan ends at month-end. The annual plan stays active until expiry. Full data export (CSV + PDF) is guaranteed for 30 days after cancellation.

The organized agency, starting today.

30 days free. No credit card. No sales calls.

Get started →

Blina Desk runs the same modular core under every vertical. If your business straddles multiple industries, you can mix and match.

← All Blina Desk solutions